Obligations of Public Authorities under Section- 4 (1) (b) of RTI Act, 2005

Introduction

Particulars of Organization, Functions & Duties

[Section- 4 (1) (b) (i)]
  • Objective/purpose of the public authority.
  • Mission / Vision Statement of the public authority.
  • Brief history of the public authority and context of its formation.
  • Duties of the public authority.
  • Main activities/functions of the public authority.
  • List of services being provided by the public authority with a brief write-up on them.
  • Organizational Structure Diagram at various levels namely State, directorate, region district, block etc (whichever is applicable).
  • Expectation of the public authority from the public for enhancing its effectiveness and efficiency.
  • Arrangements and methods made for seeking public participation/ contribution.
  • Mechanism available for monitoring the service delivery and public grievance resolution.
  • Addresses of the main office and other offices at different levels. (Please categories the addresses district wise for facilitating the understanding by the user).
  • Morning hours of the office :
  • Closing hours of the office :

Powers & Duties of Officers & Employees

[ Section- 4 (1) (b) (ii) ]

Please provide details of the powers and duties of officers and employees of the organization.

Name  
Designation  
Powers Administrative 1.
2.
3.
Financial 1.
2.
3.
Others 1.
2.
3.
Duties 1.
2.
3.

Procedure Followed in Decision Making Process

[ Section- 4 (1) (b) (iii) ]
  • What is the procedure followed to take a decision for various matters ? ( A reference to Secretariat Manual and Rule of Business Manual, and other rules/ regulations etc can be made)
  • What are the documented procedures / laid down procedures/ Defined Criteria /Rules to arrive at a particular decision for important matters ? What are different levels through which a decision process moves?
  • What are the arrangements to communicate the decision to the public?
  • Who are the officers at various levels whose opinions are sought for the process of decision making?
  • Who is the final authority that waits the decision?
  • Please provide information separately in the following format for the important matters on which the decision is taken by the public authority.
Sl. No  
Subject on which the decision is to be taken  
Guidelines / Direction, if any  
Process of Execution  
Designation of the Officers involved in decision making  
Contact information of above mentioned
officers
 
If not satisfied by the decision, where and how to appeal  

Norms for Discharge of Functions

[ Section- 4 (1) (b) (iv) ]

Please provide the details of the Norms/ Standards set by the department for execution of various activities/ programmes.

Sl. No. Activity Time Frame / Norms Remarks
1 2 3 4

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[ Section- 4 (1) (b) (v) ]

Please provide the details of the Norms/ Standards set by the department for execution of various activities/ programmes.

Sl. No. Name/ Title of the Document. Type of Documents Brief write up of the Documents. From where one can get a copy of rules, regulations, instructions, manual and records. Address, Telephone No., FAX, E-mail & others Fee charged by the Department for a copy of Rules, regulations, instructions, manual and records (if any)
1 2 3 4 5 6 7

Categories of Documents under Control

[ Section- 4 (1) (b) (vi) ]

Use the format given below to give the information about the official documents. Also mention the place where the documents are available for e.g. at secretariat level, directorate level, others (Please mention the level in place of writing 'others').

Sl. No. Category of the document Name of the document and its introduction in one line Procedure to obtain the documents Held by/under control of
1 2 3 4 5

Particulars of Arrangement in Formulation of Policy

[ Section- 4 (1) (b) (vii) ]

Whether there is any provision to seek consultation/ participation of public or its representatives for implementation of policies? If there is, please provide details of provisions in following format.

Sl. No. Subject / Topic Is it mandatory to ensure public participation (Yes/No) Arrangements for seeking public participation.
1 2 3 4

Boards, Councils, Committees & Other Bodies Constituted

[Section- 4 (1) (b) (viii)]

Please provide information on Boards, Councils, Committees and Other Bodies related to the public authority in the following format:

  • Name and address of the Affiliated Body:
  • Type of Affiliated Body (Board, Council, Committees, Other Bodies ):
  • Brief Introduction of the Affiliated Body (Establishment Year, Objective / Main Activities)
  • Role of the Affiliated Body (Advisory / Managing / Executive / Others)
  • Structure and Member Composition :
  • Head of the Body
  • Address of main office and its Branches
  • Frequency of Meetings
  • Can public participate in the meetings?
  • Are minutes of the meetings prepared?
  • Are minutes of the meetings available to the public? If yes please provide information about the procedure to obtain them.

Directory of Officers & Employees

[Section- 4 (1) (b) (ix)]

Please provide information district wise in following format.

Sl. No. Name Designation Sth Code Ph. No. Fax E-mail Address
        Office Home      

Monthly Remuneration & Compensation of Officers & Employees

[Section- 4 (1) (b) (x)]

Please provide information in following format.

Sl. No. Name Designation Monthly Remuneration Compensation/ Compensatory Allowance The Procedure to determine the remuneration as given
in the regulation.
1 2 3 4 5 6

Budget Allocated to each Agency

[Section- 4 (1) (b) (xi)]

Whether there is any provision to seek consultation/ participation of public or its representatives for implementation of policies? If there is, please provide details of provisions in following format.

For Public Authorities responsible for developmental, construction, technical works

Please provide information about the details of the budget for different activities under different schemes in the given format

Sl. No. Name of the scheme / Head Activity Starting date of the activity Planned end date of the activity Amount proposed Amount Sanctioned Amount released / disbursed (No. of installments) Actual expenditure for the last year Responsible officer for the quality and the complete execution of the work.
                   

For Public Authorities

Sl. No. Head Proposed Budget Sanctioned Budget Amount Released / Disbursed (No. of installments) Total Expenditure
           

Manner of Execution of Subsidy Programmes

[Section- 4 (1) (b) (xii)]

Please provide the information as per the following format:

  • Name of Programme/scheme
  • Duration of the programme /scheme
  • Objective of the programme
  • Physical and financial targets of the programme (for the last year)

Eligibility of Beneficiary

  • Pre-requisites for the benefit
  • Procedure to avail the benefits of the programme
  • Criteria for deciding eligibility
  • Procedure for the distribution of the subsidy
  • Where to apply or whom to contact in the office for applying
  • Application Fee ( where applicable)
  • Other Fees (where applicable)
  • Application format (where applicable. If the application is made on plain paper please
  • mention it along with what the applicant should mention in the application )
  • List of attachments ( certificates/ documents)]
  • Format of Attachments
  • Details of the available fund (At various levels like District Level, Block Level etc)
  • List of beneficiaries in the format given below:
Sl. No. / Code Name of the Beneficiary Amount of Subsidy Parent / Guardians Criteria of Selection Address
District City Village House No.
1 2 3 4 5 6 7 8 9

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section- 4 (1) (b) (xiii)]
  • Please provide the information as per the following format:
  • Name of Programme
  • Objective
  • Targets set (For the last year)
  • Eligibility
  • Criteria for the eligibility
  • Pre-requisites
  • Procedure to avail the benefits
  • Time limit for the concession/ Permits/ Authorizations
  • Application Fee ( where applicable)
  • Application format (where applicable)
  • List of attachments ( certificates/ documents)
  • Format of Attachments
  • List of beneficiaries in the format given below:
Sl. No. / Code Name of the Beneficiary Amount of Subsidy Parent / Guardians Criteria of Selection Address
District City Village House No.
1 2 3 4 5 6 7 8 9

Also provide the following information for Concession

  • Detail of the benefit given;
  • Distribution of benefits.

Information Available in an Electronic Form

[Section- 4 (1) (b) (xiv)]

Please provide the details of the information related to the various schemes and other documents which are available in the electronic format or web.

Particulars of Facilities Available to Citizens for Obtaining Information

[Section- 4 (1) (b) (xv)]
  • Means, methods or facilitation available to the public which are adopted by the department for dissemination of information. Like .
  • Office Library
  • Drama and Shows
  • Through News paper
  • Exhibition
  • Notice Board
  • Inspection of Records in the Office
  • System of issuing of copies of documents
  • Printed Manual Available
  • Website of the Public Authority
  • Others means of advertising

Names, Designations & Other Particulars of the Public Information Officers

[Section- 4 (1) (b) (xvi)]

Please provide contact information about the Public Information Officers, Assistant Public Information Officers and Departmental Appellate Authority of the Public authority in the following format.

Name of Public Authority

Asst. Public Information Officers

Sl. No. Name Designation Sth Code Phone No. Fax E-mail Address
        Office Home      

Public Information Officers:

Sl. No. Name Designation Sth Code Phone No. Fax E-mail Address
        Office Home      

Department Appellate Authority:

Sl. No. Name Designation Sth Code Phone No. Fax E-mail Address
        Office Home      

Other Useful Information

[ Section- 4 (1) (b) (xvii) ]

Frequently Asked Questions and their Answers by Public.

Related to seeking Information

  • Application form (a copy of filled application form for reference)
  • Fee
  • How to write a precise information request . Few Tips
  • Right of the Citizen in case of denial of information and procedure to appeal

With relation to training imparted to public by Public Authority

  • Name of training programme with brief description
  • Time period for Training Programme/ Scheme
  • Objective of training
  • Physical and Financial Targets (Last Year)
  • Eligibility for training
  • Perquisite for training (If any)
  • Financial and other form of help (If any)
  • Description of help (Mention the amount of Financial help, if any)
  • Procedure of giving help
  • Contact Information for applying
  • Application Fee (Wherever applicable)
  • Other Fees (Wherever applicable)
  • Application Form (In case the application is made on plain paper, please mention the details which the applicant has to provide)
  • List of enclosures / documents
  • Format of enclosures / documents
  • Procedure of application
  • Selection Procedure
  • Time table of training programme (In case available)
  • Process to inform the trainee about the training schedule
  • Arrangement made by the Public Authority for creating public awareness about the training programmes.
  • List of Beneficiary of the training programme at various levels like district level, block level etc.

With relation to Certificate, No objection certificate etc issued by the Public Authority not included in Manual - 13

  • Name and description of the certificates and NOCs
  • Eligibility for applying
  • Contact Information for applying
  • Application Fee (Wherever applicable)
  • Other Fees (Wherever applicable)
  • Application Form (In case the application is made on plain paper, please mention the details which the applicant has to provide)
  • List of enclosures / documents
  • Format of enclosures / documents
  • Procedure of application
  • Process followed in the Public Authority after the receipt of application
  • Normal time taken for issuance of certificate

With relation to registration process

  • Objective
  • Eligibility for registration
  • Pre-requisites (If any)
  • Contact Information for applying
  • Application Fee (Wherever applicable)
  • Other Fees (Wherever applicable)
  • Application Form (In case the application is made on plain paper, please mention the details which the applicant has to provide)
  • List of enclosures / documents
  • Format of enclosures / documents
  • Procedure of application
  • Process followed in the Public Authority after the receipt of application
  • Validity period of registration (If applicable)
  • Process of renewal (If any)

With relation to collection of tax by Public Authority ((Municipal Corporation, Trade Tax, Entertainment Tax etc)

  • Name and description of tax
  • Purpose of tax collection
  • Procedure and criteria for determination of tax rates
  • List of major defaulters

With relation to issuing new connection electricity / water supply, temporary and permanent disconnection etc. (This will be applicable to local bodies like Municipal Corporation/ Municipalities / UPCL)

  • Eligibility for connection
  • Pre-requisites (If any)
  • Contact Information for applying
  • Application Fee (Wherever applicable)
  • Other Fees / Charges (Wherever applicable)
  • Application Form (In case the application is made on plain paper, please mention the
  • details which the applicant has to provide)
  • List of enclosures / documents
  • Format of enclosures / documents
  • Procedure of application
  • Process followed in the Public Authority after the receipt of application
  • Brief description of terms used in the bills
  • Contact information in case of problems regarding Bills or service
  • Tariff and Other Charges

Details of any other public services provided by the Public Authority.

RTI CMM is a Central Monitoring Mechanism by Govt. of Odisha to ensure the implementation of Right to Information Act, 2005 at all public authorities of Govt. of Odisha. This is developed with an objective to provide single point access of all RTI related information catering to Section-4, Section-25 of RTI Act, 2005 in an uniform manner. This project is monitored by Department of Information & Public Relations, Govt. of Odisha [Nodal Department of Govt. of Odisha for RTI Implementation] in collaboration with Luminous Infoways. Content on this website is published by respective public authorities and managed by Information & Public Relations Department, Govt. of Odisha. For any query regarding this website please contact Web Information Leader : Sri Basant Kumar Mohanty, Chief Monitoring Officer , RTI Implementation, Odisha. e-mail: rti-ori[at]nic[dot]in.